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iSupplier references

Attention iSupplier Users: As part of Con Edison's enhanced security measures, your iSupplier Portal password will expire every 90 days.

 

The iSupplier Portal is a self-service module that enables our suppliers to view purchase orders, submit invoices and respond to request for quotes (RFQs). The link below is a step-by-step guide for using the iSupplier Portal.

iSupplier User Guide

Supplier Enablement or RFQ Assistance

If you are a qualified supplier that needs to add additional contacts or update your existing responsibilities, click here for the Supplier Enablement form and follow the instructions. In addition to the template, we require the latest W-8/ W-9 , which can be found on the IRS website (irs.gov). A current user from your company must email the documents to supplierenablement@coned.com. In the subject field, use the Subject line: Qualified Supplier Enablement Request: "[supplier name]" as stated on the W-8/ W-9".

To inactivate contacts that no longer require iSupplier access, a current user must send an email request with the name(s) and email address(es) to supplierenablement@coned.com.

For login assistance or RFQ assistance, send an email to dl-smg@coned.com and include your vendor name as it appears on the W-8/ W-9 in the subject field as noted above.

Electronic Funds Transfer

Electronic Funds Transfer (EFT) is the preferred payment method for suppliers of Consolidated Edison Company of New York, Inc., and its subsidiaries. Payments are deposited directly into the supplier’s bank account via Automated Clearing House (ACH). If you are a qualified supplier and want to enroll, click here for the ACH form and follow the instructions on the form.

In addition to the documents detailed above, if you are updating banking details, an email address with the current remit to address and banking details (9-digit routing # and the last 4 digits of the account #) are required to inactivate current information before an update can be made.

A current user with Invoicing responsibility in our system must email all documents to dl-smg@coned.com. In the subject field, include: Qualified Supplier ACH Request: “supplier name as stated on the W-8/ W-9 ”.

Supplier Address Changes

If you are a qualified supplier requesting to update an address on a purchase order or for payment purposes, a current user must email the required documents below to
dl-smg@coned.com.

  • On company letterhead :
    • old and new address
    • reasons for the address change
    • date of the address change
    • Identify the address as being for payment or purchase order or both
    • letter must be signed by an officer
  • Most recent W-8/ W-9 form, signed and dated with tax classification checked (i.e. corporation, partnership, etc.). The latest forms can be found on the Internal Revenue Service (IRS) website: irs.gov.

Supplier Name Changes

If your company is a qualified supplier of Con Edison and has undergone a change in name or ownership, a corporate restructuring, or an assignment of contracts, Con Edison Law Department review is required prior updates to our supplier master file.

*Please note that this process is required for all such changes on current or future purchase agreements, purchase orders, invoices, and payments.*

The following documentation must accompany the request:

  1. On company letterhead :
    1. old name and new name
    2. reasons for the name change (i.e. merger, acquisition, etc.)
    3. date of the name change
    4. whether scope of business has changed (i.e. expanded to include additional services, products, etc.)
    5. letter must be signed by an officer
  2. Most recent W-8/ W-9 form, signed and dated with tax classification checked (i.e. corporation, partnership, etc.). The latest forms can be found on the Internal Revenue Service (IRS) website: irs.gov.
  3. Applicable legal documentation showing name change:
    1. articles/certificate of incorporation
    2. certificate of merger
    3. assignment letter
    4. assignment letter
    5. bankruptcy documentation
    6. must have state seal
  4. If requested by Con Edison: An Assignment & Assumption Letter in which the old company will assign contracts and responsibilities and the new company will assume contracts and responsibilities. The Supplier may also be asked to go through the “Vendor Qualification Application” process again.


SMG and the Con Edison legal department will review the request and accompanying documentation. The assigned attorney will provide direction on how to implement the name change. Supplier may be required to complete the qualification process again. SMG will notify. A current user must email the required documentation to dl-smg@coned.com.


Accounts Payable

If you require assistance with invoicing, payments or have other related questions, contact Accounts Payable at accountspayable@coned.com. Include your payee code or purchase order number in the subject field of the email.


Supplier Management Group (SMG)

If you require further assistance, contact the Supplier Management Group (SMG) at dl-smg@coned.com.


 

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